Terms and Conditions

This is a selected exhibition with the theme Hawke’s Bay CAPTURED in which there will be seven (7) named categories:

  • Land, Movement, Open, People, Structures, Things That Grow and Water.
  • As the artist, you select in which of the named categories to enter each of your paintings. There are also two additional categories this year: Sculpture and Schools .
  • The winner of each category will receive a sponsor’s prize of $250.
  • If, in the selector’s opinion, no suitable work is available within a category, no prize will be presented for that category.
  • The selector’s decision is final.
  • Additional prizes will be awarded to ‘Best in Exhibition’ and ‘People’s Choice Award’.
  • A further ‘Mystery’ prize from the sponsor  J W Picture Framing & Art Gallery is selected by them and their decision is final.

The Following Conditions Apply:

  • Every contributing artist must be a member of an eligible art group or club within the Hawke’s Bay region (Wairoa through to Dannevirke and all points in between).
  • All works must be original: i.e. not completed under supervision* nor previously exhibited (*excludes the Schools category which is done under the supervision of their art tutors).
  • Entries are limited to 3 entries per artist including sculptures: i.e. if a sculpture is entered the artist may also submit 2 further paintings.
  • All work must be for sale at the exhibition and thereafter online. This does not exclude private sales.
  • The entry fee is $10 per work submitted and is non-refundable (*excludes the Schools category.
  • 20% commission will be charged on all exhibition sales and 25% commission for on-line sales. If sold by ‘offer’ at the end of the exhibition the commission still applies. Please consider this when determining your selling price(s).
  • All work must have a Hawke’s Bay component where applicable: e.g. landscapes, events, known landmarks etc.
  • All paintings must be suitably framed according to medium and be ready to hang. Unsuitable framing may be rejected at selection time.

Special Notice:

  • An entry comprising of two or more ‘canvases’** must be rigidly joined together so that it can be hung from a single hanging point. A triptych entered in this form will count as one entry, allowing the artist to enter two further paintings.
  • A triptych entered as un-joined pieces uses the full quota allowed.
  • ** ‘Canvas’ includes any and all materials used as a support.
  • The method of joining is left to your discretion but strips of white painted MDF would be a simple method.
  • Each work must have a swing ticket showing: artist’s name, club name, title of work, category, medium, selling price, and for online shipping information, the size (width x height to nearest centimetre).
  • Prior to the exhibition, a digital image of your artwork(s) should be sent to: newsletter@arthawkesbay.co.nz  or on disc/memory stick (returnable, if self addressed stamped envelope enclosed) to: D. J. Mills, 30 Shortland Street, Tamatea, Napier 4112.

Advisory note:

  • Exercise care when photographing your work for the catalogue and your online shop window.
  • Avoid reflections by removing the glass temporarily from the frame or before the work is framed.
  • Size should always include the frame.

Other Terms

  • Artworks must be delivered to: The Cheval Room, HB Racing Centre, Hastings, between 1pm & 4pm on the Sunday prior to exhibition.
  • No late entries, as selection follows immediately after receiving closes.
  • All artwork remains the property of the artist unless sold.
  • Sold items cannot be released until the close of the exhibition, on the final night. No exceptions.
  • Sold, non selected and unsold work should be collected from the venue between 10 am and noon on the Monday following exhibition.
  • All work, sold or unsold, will be displayed on our website – www.arthawkesbay.co.nz –  shortly after the exhibition and remain there until replaced by the following exhibition.
  • Sold work will display a ‘Sold’ red button when viewed.
  • Unsold works will be offered for sale on the site. Any resulting sales will attract 25%  commission.
  • Notification of any painting sold privately should be emailed directly to;  newsletter@arthawkesbay.co.nz so that its status can be changed on the  website. Phone only if no email connection – 06 844 4066.


  • Whilst good care is taken by Art Hawke’s Bay all risks relating to the artwork remain the sole responsibility of the artist.
  • Art HB cannot be held liable for any copyright infringements; the artist indemnifies Art HB accordingly.